Executive Assistant and Program Administrator

Florence Fang Community Farm 

www.ffcommunityfarm.org

Launched in  2014, the Florence Fang Community Farm has become San Francisco's largest and most diverse community farm, and the city’s first farm operation certified by the USDA. We are now looking for a Executive Assistant and Data/Reporting Administrator to help our farm succeed  in our next phase of growth.

To apply, read entire announcement, then send cover letter and resume to tfang@asianweek.com

Qualifications: 

• Must have strong organizational skills, ability to multitask, hardworking, time management and ability to meet deadlines

• Must be adept at working with volunteers, virtual teams and outdoors on the farm and able to manage multiple programs simultaneously 

• Experience dealing with diverse and BIPOC stakeholders of all ages, ethnicities and language preferences

• Interpersonal skills, verbal and written communication skills

• Problem-solving and decision making 

• Proactive and self-directed

• Data collection or database experience

• Research and presentation skills

• Bilingual in Spanish/Chinese helpful, but not required

• This is a hybrid position. You must have a car, and be at the farm site 1-3 times a week

Candidates with limited experience in above areas will still be considered. We are also willing to offer some training to the right candidate.

Roles and Responsibilities

Executive Assistant

• Manage calendar of Executive Director including making appointments and prioritizing the most sensitive matters

• Sit in on meetings, taking notes as necessary

• Assist Executive Director and farm staff as needed

• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf

• Maintaining comprehensive and accurate records

• Performing minor accounting duties

• Organizing meetings, including scheduling, sending reminders

Program Administration 

• Collect and record data in areas such as volunteers, interns/trainees, youth

• Collect and record data in fundraising efforts such as individuals, corporate, government, foundations

• Collect data from internal and external sources

• Compile data into a digestible format

• Present your findings to management and staff

• Ensure that all data is accurate and properly organized

• Analyze data for ways to improve effectiveness, make recommendation and help implement improvements

• Maintain and organize files including Salesforce, Google Drive, Microsoft Suite, Dropbox, and other potential platforms

Program Administration

• Prepare progress reports, grant reports

• Work with staff and volunteers to implement program objectives

Communication/Outreach

• Work with Social Media team on analytics and implementing improvements

• Participate in social media meetings for input on postings and images

• Take photos of farm activities, programs and events as necessary

General duties with other staff members

• Help manage Saturday Food pantry in partnership with the SF Marin Food Bank

• Assist communication & development (i.e. newsletters, coordinating events)

• Other duties as assigned

Existing Staff 

• Farm Manager – Cantonese speaking, staff

• Resident Farmer – Staff

• Farm Coordinator - Staff

• Interns (high school youth, college students, and young professionals)

• Video Production Team – volunteer

• Social Media Team – volunteer

• Grant Writing Team, as needed – volunteer

• Executive Director – volunteer

Existing Farm Volunteers

• 50 regular volunteers, many of them Chinese elders and local Black farmers

• Occasional farm volunteers, many of them young corporate professionals (up to 500/year; 5-20/weekend)

Existing Farm Programs:

• Growing 10,000 pounds of produce per year

• Black Organic Farmers Program

• After-School and Summer Youth STEM Program (4th - 6th graders)

• Hosting community events at the Farm

• Establishing farming enterprise as sustainable business model

• Intern/Trainees workforce development in urban agriculture

Since 2014, the Florence Fang Community Farm (FFCF) has been making milestones from an abandoned acre of blighted land to an all-inclusive community farm that produces 9,000 pounds of fresh produce per year. Located in the heart of Bayview Hunters Point, San Francisco's most diverse and most underserved neighborhood, FFCF is the largest volunteer-based community farm in the city. Beyond harvesting produce, FFCF hosts programs for public school kids to learn about farming and healthy eating; for senior Chinese farmers grow traditional vegetables and celebrate cultural festivities together, and our Black Organic Farmers program utilizes half the land parcel to increase food security in District 10, identified as a food desert by the USDA. Two of our long-term goals are creating a more just local food system and to make the farm a more community centric venue. With these new ideas, the farm is seeking a Communications and Development manager to join us in realizing our vision for a healthier Bayview. The ideal candidate is a self-motivator who is able to work independently and to work well with others, manage volunteers as individuals and in teams, enjoys working outdoors, and can be present at the farm on a daily or frequent basis to provide feedback/guidance that supports the farm’s growth.